4 NSW Masonic Club October 2017 4 NSW Masonic Club October 2017 NOTICE OF AGM 2017 BUSINESS AGENDA Item No 1 Confirmation of the Minutes of the previous meeting held on 28th November 2016. Item No 2 To receive and consider the Directors’ Report, the Financial Statements for the year ended 30th June 2017 and the Auditors’ Report thereon. Item No 3 Members will be asked to consider and if thought fit, pass the following Ordinary Resolutions. First Ordinary Resolution Pursuant to the Registered Clubs Act the Members hereby approve and agree to the expenditure by the Club in a sum not exceeding $33,000, together with GST, until the next Annual General Meeting of the Club for the following activities of Directors: (i) The reasonable cost of a meal and beverages for each Director immediately before or immediately after a Board or Committee meeting on the day of that meeting when that meeting corresponds with a normal meeting; (ii) Reasonable expenses incurred by Directors in travelling to and from Directors meetings or other duly constituted committee meetings approved by the Board from time to time on production of invoices, receipts or other proper documentary evidence of such expenditure; (iii) Reasonable travel, accommodation, meal, beverages and other out of pocket expenses incurred by Directors in relation to such other duties including attendances at official functions on behalf of the Club in New South Wales and interstate, entertainment of special guests of the Club and promotional activities performed by Directors providing all such activities and expenses relating thereto are approved by the Board in advance and on production of receipts, invoices or other proper documentary evidence; (iv) An annual President’s Dinner with the persons in attendance to comprise the Directors and their partners and other persons (with their partners) as chosen by the President; (v) An annual Board Partners Dinner in appreciation of their support. Second Ordinary Resolution That pursuant to the Registered Clubs Act the members hereby approve and agree to the expenditure by the Club in a sum not exceeding $5,000, together with GST, for the professional development and education of Directors until the next Annual General meeting and being: (i) The reasonable cost of Directors attending the Registered Clubs Association’s Annual General Meeting; (ii) The reasonable cost of Directors attending seminars, lectures, trade displays and other similar events as may be determined by the Board from time to time; (iii) The reasonable cost of Directors attending other registered clubs for the purpose of viewing and assessing their facilities and methods of operation provided such attendances are approved by the Board as being necessary for the betterment of the Club. Third Ordinary Resolution That pursuant to the Registered Clubs Act the members hereby approve and agree to expenditure by the Club of the following benefits for Members: (i) That the President be allowed to order food and beverages in the Club at a cost of $8,000. (ii) (a) That the Convenor (Chairman) of each of the House Supply & Staff Committee and the Finance Committee be allowed to order food and beverages in the Club at a cost of $4,500; (b) That the other Members of the Board be allowed to order food and beverages in the Club at a cost of $4,500. (iii) That the allowances for food and beverages referred to earlier in this resolution shall include allowances for items consumed: (a) on the day of and/or the day before and/or the day after any of the events specified in the First Resolution where travelling arrangements and/or the duties of a Director make the consumption reasonable; (b) on such other days when a Director is in attendance at the Club in the discharge of his/her duties and the consumption is approximate in time to those duties and reasonable. (iv) That the Members of the New South Wales Masonic Club Seniors Association be entitled each month to receive meals at such reduced price as may be determined by the Board from time to time, provided such meals are taken at a function organised in the Club for that Association; (v) That the Board of the Club make such donations as it considers fit to each of the duly constituted social and sporting sub-clubs within the Club having regard to the needs and expenditure of those sub-clubs and without being required to maintain equality of expenditure between such sub-clubs. Fourth Ordinary Resolution That pursuant to the Registered Clubs Act the members hereby approve and agree to expenditure by the Club of the following benefits for members: (i) That the President be paid an Honorarium of $14,000 until the next Annual General Meeting. (ii) (a) That the Convenor (Chairman) of the House Supply & Staff Committee and the Finance Committee be paid an Honorarium of $7,000 until the next Annual General Meeting of the Club; (b) That in the event that the Honorary Treasurer is not also Convenor (Chairman) of the Finance Committee he / she be paid an Honorarium of $7,000 until the next Annual General Meeting of the Club. (iii) That each other Director be paid an Honorarium of $4,000 until the next Annual General Meeting of the Club. Notes for Members The Ordinary Resolutions are to approve various benefits for Directors and Members of duly constituted Social & Sporting Clubs within the Club which should be approved by the Members each year as they are not offered equally to all Members of the Club. Expenditure proposed in the resolution has been assessed having regard to sums approved at last years Annual General Meeting for these benefits. PASSING OF RESOLUTIONS: The Ordinary Resolutions require a simple majority of Members present and voting at the meeting. Item No 4 To transact any other business which may be brought forward before the meeting in conformity with the Club’s Constitution. By order of the Board Paul Brasch – General Manager Dated: 9th October 2017 NEW SOUTH WALES MASONIC CLUB NOTICE OF ANNUAL GENERAL MEETING 2017 Notice is hereby given that the 125th Annual General Meeting of the New South Wales Masonic Club will be held in the fourth floor Dining Room on Monday 27th November 2017 at 1:00pm. Like us on Facebook at facebook.com/TheCastlereaghBoutiqueHotel Follow us on Instagram @CastlereaghBoutiqueHotel and @reaghbar Sign up to eNews at www.nswmasonicclub.com.au or www.thecastlereagh.com.au connect with us Collect your voucher, during the month of your birthday, from Rita in the Administration Office on the 1st floor. Your birthday voucher entitles you to a complimentary bottle of house red, white or sparkling wine at your Club. One voucher per Member annually. Complimentary wine is not provided for the purpose of take away. @ MEMBERS’ BIRTHDAY WINE VOUCHERS