b'NEW SOUTH WALES MASONIC CLUBNOTICE OF ANNUAL GENERAL MEETING 2020Notice is hereby given that the 128th Annual General Meeting of the New South Wales Masonic Club will be held in Cellos Dining Room, Level 4, 169-171 Castlereagh Street, Sydney, NSW on Monday, 23rd November 2020 at 1:00pm.BUSINESS AGENDA THIRD ORDINARY RESOLUTION Notes for MembersFirst to Fourth Ordinary Item No 1 ThatpursuanttotheRegisteredClubsActtheResolutions Confirmation of the Minutes of the previous meetingmembers hereby approve and agree to expenditureThe Ordinary Resolutions are to approve various held on 25th November 2019. by the Club of the following benefits for Members: benefits for Directors and Members of duly constituted Item No 2 (i)That the President be allowed to order foodSocial & Sporting Clubs within the Club which should To receive and consider the Directors Report, theand beverages in the Club at a cost of $8,000. be approved by the Members each year as they are Financial Statements for the year ended 30th June(ii)(a) That the Convenor (Chairman) of each of thenot offered equally to all Members of the Club. 2020 and the Auditors Report thereon. House Supply & Staff Committee and theExpenditure proposed in the resolution has been Item No 3 Finance Committee be allowed to order foodassessed having regard to sums approved at last Members will be asked to consider and if thoughtand beverages in the Club at a cost of $4,500; years Annual General Meeting for these benefits.fit, pass the following Ordinary Resolutions. (b) That the other Members of the Board beNotes to MembersFifth Ordinary Resolution FIRST ORDINARY RESOLUTION allowed to order food and beverages in theAs announced to members on 21 October 2019, BDO Pursuant to the Registered Clubs Act the MembersClub at a cost of $4,500. Audit Pty Ltd (BDO Audit) was appointed auditor hereby approve and agree to the expenditure by(iii)That the allowances for food and beveragesof the Company following the resignation of BDO the Club in a sum not exceeding $33,000, togetherreferred to earlier in this resolution shallEast Coast Partnership (BDO ECP) and ASICs with GST, until the next Annual General Meetinginclude allowances for items consumed: consent to the resignation in accordance with s329(5) of the Club for the following activities of Directors: (a)on the day of and/or the day before and/orof the Corporations Act 2001 (the Act).(i)The reasonable cost of a meal and beverages forthe day after any of the events specified inThe change of auditor arose as a result of BDO ECP each Director immediately before or immediatelytheFirstResolutionwheretravellingrestructuring its audit practice to provide for audits after a Board or Committee meeting on the dayarrangements and/or the duties of a Directorto be conducted by BDO Audit, an authorised audit of that meeting when that meeting correspondsmake the consumption reasonable; company, rather than by BDO ECP.with a normal meeting; (b)on such other days when a Director is inAs a result of the timing of the change, BDO Audit (ii)Reasonable expenses incurred by Directors inattendance at the Club in the discharge of his/ filled a casual vacancy in accordance with s327C(1) travelling to and from Directors meetings or otherher duties and the consumption is approximateof the Act.Under section 327C(2) of the Act, an duly constituted committee meetings approvedin time to those duties and reasonable. auditor who has been appointed under s327C(1) of by the Board from time to time on production of(iv) That the Members of the New South Walesthe Act only holds office until the Companys next invoices, receipts or other proper documentaryMasonic Club Seniors Association be entitledannual general meeting. evidence of such expenditure; each month to receive meals at such reduced priceThe Company is required to appoint an auditor to fill (iii)Reasonable travel, accommodation, meal,as may be determined by the Board from time toany vacancy at each annual general meeting (after beverages and other out of pocket expensestime, provided such meals are taken at a functionits first annual general meeting) pursuant to s327B(1)incurred by Directors in relation to such otherorganised in the Club for that Association; (b) of the Act.duties including attendances at official functions(v)That the Board of the Club make such donations asPursuant to section 328B of the Act, the Company on behalf of the Club in New South Wales andit considers fit to each of the duly constituted socialreceived a valid notice of nomination of auditor that interstate, entertainment of special guests ofand sporting sub-clubs within the Club, havingnominated BDO Audit to be appointed as the auditor the Club and promotional activities performedregard to the needs and expenditure of thoseof the Company. A copy of the nomination is attached by Directors, providing all such activities andsub-clubs and without being required to maintainas Annexure A to this Notice of Meeting.expenses relating thereto are approved by theequality of expenditure between such sub-clubs.Board in advance, and on production of receipts,FOURTH ORDINARY RESOLUTION BDO Audit has provided the Company with its written invoices or other proper documentary evidence; That pursuant to the Registered Clubs Act theconsent to act, subject to members approval being (iv) An annual Presidents Dinner with the persons inmembers hereby approve and agree to expendituregranted, as the Companys auditor in accordance attendance to comprise the Directors and theirby the Club of the following benefits for members: with s328A(1) of the Act.partners and other persons (with their partners)(i)That the President be paid an Honorarium ofIn accordance with s327B(1)(b) of the Act, an ordinary as chosen by the President; $12,500 until the next Annual General Meeting. resolution is required at this Annual General Meeting (v)An annual Board Partners Dinner in appreciation(ii)That the Convenor (Chairman) of the Houseto appoint BDO Audit as the Companys auditor and of their support. Supply & Staff Committee and the Finance members approval is sought to that appointment.SECOND ORDINARY RESOLUTION Committee be paid an Honorarium of $5,750PASSING OF RESOLUTIONS:ThatpursuanttotheRegisteredClubsActtheuntil the next Annual General Meeting of theAnOrdinaryResolutionrequiresvotesfroma membersherebyapproveandagreetotheClub; simple majority of Members who being eligible to expenditure by the Club in a sum not exceeding(iii)That each other Director be paid an Honorariumvote are present and who vote on the resolution at $5,000,togetherwithGST,fortheprofessionalof $5,000 until the next Annual General Meetingthe meeting.development and education of Directors until theof the Club.UndertheRegisteredClubsActproxyvotingis next Annual General meeting and being: FIFTH ORDINARY RESOLUTION prohibitedandemployeesoftheClubwhoare (i)The reasonable cost of Directors attending theTo consider and if thought fit, to pass the followingmembers are ineligible to vote.Registered Clubs Associations Annual Generalresolution, as an ordinary resolution: Item No 4Meeting; Totransactanyotherbusinesswhichmaybe (ii)The reasonable cost of Directors attending(i)That, for the purposes of section 327B (1) of thebrought forward before the meeting, in conformity seminars, lectures, trade displays and otherCorporations Act 2001 and for all other purposes,with the Clubs Memorandum and Articles.similar events as may be determined by theBDO Audit Pty Ltd of 11/1 Margaret Street, Board from time to time; Sydney, having been nominated by a memberBy order of the Board(iii)The reasonable cost of Directors attending otherand consented in writing to act as auditor of the registered clubs for the purpose of viewing andCompany, be appointed auditor of the Company, assessing their facilities and methods of operationeffective immediately. provided such attendances are approved by thePaul BraschGeneral Manager Board as being necessary for the betterment ofDated: 7 October 2020the Club.25% DISCOUNT FOR 2021 MEMBERSHIP RENEWALSThe Board is pleased to advise that Members who have paid the full 2020 Membership Fee, will receive a 25% discount for their 2021 Membership Fee only. (Not applicable for multiple-year Memberships.)4NSW Masonic Club October 2020'